Mayor's Court Software Options

The Budgetary and Grant Tracking software can help you keep track of appropriations, encumbered funds, grants, purchase orders, revenues and expenditures.

The Black Book Scheduler software is a calendar that allows the Court to add and manage hearings. You can add hearings to any case without having to open the case itself. The Black Book Scheduler also comes with a free mobile version that allows users to view the Court's schedule from any device such as mobile phones and tablets. Many Judges and Clerks find it useful to be able to see hearings in advance and know of any possible changes to Court scheduling.

The Jury/Hearing CheckIn application allows Courts or other departments set up a kiosk in the lobby area to allow users to check in to let the agency know they have arrived. The application is configured using the agency's hearing file and lists all parties related to hearings scheduled for the day. Once a person checks themselves in, the agency will automatically see their check in on a screen they can monitor. The application also allows Clerks to manually add or delete individuals that may not be listed in the hearing file so that they are able to check in as well. This will save the clerk's time by not having to come to the counter every time someone arrives for Court.

Data Capture is the creation of Court favorite forms into the system, allowing a quick check off on dispositions by either the Judge or the Clerk. This will docket the information from the hearing file right into the Defendant's case file.

Digital Signatures is a password protected application that affixes a digital image of a signature to documents. Employees of the Court can save their signature into a file, and when their signature is needed on a document, they just add their initials to the digital document and their signature is automatically added. This is also beneficial to marriage application documents. Applicants can sign on a digital signature pad, and when their marriage application prints, their signatures are automatically added to the license.

The eCitation application is the Court System working in conjunction with the Ohio Department of Public Safety to relay Citations electronically. This saves on personnel time spent entering tickets produced by Law Enforcement into the case management system.

The eFiling application allows attorneys and other users to file new cases or submit documents on existing cases via the internet. No longer will you have to go to the Courthouse to file documents. With Henschen & Associates eFiling software, you can file from your home or office with ease.

The eJournal application

The ePayments application gives the Court the ability to accept Credit/Debit card payments for fines and fees over the internet. Users can select their cases that are either waivers or non-wavers, and make their payments without visiting or calling the Court.

The eReturns application lets the Court electronically process certified mail. Instead of receiving green certified mail returns from the post office, your Court can receive an electronic image of the return via email. This application requires Walz eReturn envelopes.

Henschen & Associates eService application provides a web based interface for law enforcement to receive, print, and track subpoenas.

Henschen & Associates eSearch Warrants allow the Judge to issue a search warrant for law enforcement through the internet. This saves time for both the Judge and law enforcement by giving the Court the ability to issue warrants from any location, especially after Court hours.

Imaging/Paper on Demand is an effort to reduce the amount of wasted paper your Court has. With the Imaging application, you can convert paper files into electronic formats through scanning and attach images directly to the docket file of the case. Imaging also includes the ability to redact documents as well. The Paper on Demand feature allows the Court staff to convert documents from Microsoft Word into digital images without the need to scan them.

Our Jury Management Software allows the Court to electronically draw and keep track of jurors by randomly selecting possible jurors. You can also print any necessary forms and reports about the jury from this application as well.

MergePro forms are Microsoft Word forms that our system can create using data directly from the case management system. You can create the forms, specify what data and images you want from the the case file, and you're done!

Store an encrypted copy of your nightly backup here at Henschen & Associates either on a daily, weekly or monthly rotation. This service is an integral tool in your Disaster Recovery Plan.

The Paperless Court module allows the passing of documents electronically between staff for review and approvals without a paper file.

The Probation Kiosk Check-In application allows the Probation Department to allow probationers to check in at the Court via a kiosk, rather than having to see a probation officer. This saves the probation officers time when they have probationers that do not require intensive probation to complete their check in, update their information, and answer and ask questions to their respective officers.

The Record Search application allows users to view case and document information via the internet. Available in both standard and password protected. This is beneficial to both the Court and the Probation Departments. Defendant's can also track the status of their cases to see information and docket entries that pertain to each case.

Touchscreen Disposition is used in the Courtroom utilizing a touchscreen or mouse based interface. It streamlines disposition and eliminates paper sheets.